These require a condensed contract package sent to [email protected]. Each contract submission should include a complete Encumbrance/Contract Transmittal Form with only one contract package per mail. Acceptable attachment formats are PDF, Word, and Excel. Other formats and images or cloud files like Google Docs should first be converted to a PDF before submitting to CTR.
Send to [email protected].
New Contract (non-construction)
- Encumbrance/Contract Transmittal Form – One submission per form
- Fully Executed Standard Contract Form
- Award Letter (if applicable)
- Scope of Services – Attachment A
- Budget or Rate Sheet – Attachment B
- POS Attachments, if applicable
- Vendor Response or Grant Application (condensed)
- Public Notice of Competitive Procurement i.e. COMMBUYS Posting or equivalent
- No MMARS Screen Prints
Amendment (non-construction)
- Encumbrance/Contract Transmittal Form
- Fully Executed Standard Contract Form
- Amended Scope of Services, if applicable
- Budget related to the modification
- POS Attachments, if applicable
Lease Agreement – RPO
- Encumbrance/Contract Transmittal Form – One submission per form
- DCAMM Form 3
Construction
Contact the Office of the Comptroller Contracts Team at [email protected] for instructions.
These only require the Encumbrance/Contract Transmittal Form and should be sent to [email protected]. Effective April 2020: Category B1 transactions Departmental Master Service Agreement Vendor Specific workflow to Final at the department level as long as the referenced MA is properly set up in MMARS. Please review Job Aid: Create a Departmental Master Agreement (MA) [PowerDMS login required].
1. Send to [email protected]
2. Encumbrance/Contract Transmittal Form – One ISA per form
3. Email Subject should be the MMARS Document ID#
4. Scan Fully Executed ISA
5. Do not send ISA instructions (pages 6, 7, and 8) or MMARS screen prints
6. Only send Attachment C if funding is from a federal grant
7. Buyer / Seller departments are required to have wet signatures and other relevant attachments on file to support the ISA
Statewide contracts are procured on behalf of all departments by the Operational Services Division (OSD) or by a department OSD designates to conduct the procurement on behalf of all departments. OSD is responsible for entering all statewide contracts in MMARS. A department is able to purchase an item or service from a vendor identified under a statewide contract without having to conduct a separate competitive procurement. Departments are also able to conduct procurements to create their own Master Agreements for products and services unique to their mission.
A list of all statewide contracts and guidance is available on the OSD website.
View the Job Aid for creating a contract referencing a Master Agreement (MA).
