Keep Key Contacts Updated
The Internal Control Officer (ICO) is designated by the department head to manage internal controls responsibilities for the department. Internal controls include ensuring that staff are current in the Statewide Key Contact Lists to ensure the department receives important communications and time-sensitive directives.
Key State Finance Law Compliance staff include the Department Head, Chief Fiscal Officer (CFO), General Counsel, Internal Control Officers, Department Security Officers (DSO), Payroll Director, MMARS Liaison, Single Audit Liaison and GAAP Liaison. Keeping key contacts up to date is an important control to ensure the department receives important communications and time sensitive directives. See the Key State Finance Law Compliance Roles and Responsibilities Policy.
Action Steps
- ICOs should regularly review the Key Contacts listing and facilitate any updates with their department head using the Key Contacts Update Form via DocuSign [MAGNet or Commonwealth of Massachusetts issued VPN required].
- ICOs should work with HR/Payroll staff to identify when new Key State Finance Law Compliance staff are appointed so that the Key Contact Listing can be updated timely.
These action steps are simple success factors that departments can integrate into written procedures, training and daily operations and should be included as part of the annual Internal Controls Certification preparation to demonstrate due diligence.
See our Internal Controls page for more information on internal controls and contact [email protected] if you need support from our Statewide Risk Management Team.